Full-time position – January 2026 Start Date
Mon to Fri | Salaried Position | Benefits
Role Summary:
We are seeking an Operations Administrative Assistant (0.8 FTE) to join our fast-paced, friendly, and supportive team. In this role, you will be an essential part of our administrative operations, coordinating schedules, events, documents, and office logistics that support our leaders, staff, and clinics.
This position is a 0.8 FTE (approximately 32 hours/week) and will have a one-year trial period, with the intention to continue the role based on organizational needs and performance fit.
Key Responsibilities
Operations & Administration
- Coordinate meetings: scheduling, agendas, materials, minutes, and action follow-up
- Provide administrative support for leadership and organizational projects
- Maintain digital and paper records and filing systems
- Support planning and execution of staff and organizational events
- Order supplies and liaise with vendors
- Assist with financial administration (invoice processing, AP, banking support, filing)
- Provide general office support as needed
Qualifications & Skills
- University degree or equivalent combination of education/experience(min 1 year)
- Experience in healthcare or non-profit settings an asset
- Strong communication, relationship-building, and customer-service skills
- Excellent written, organizational, and minute-taking abilities
- Strong attention to detail and ability to manage multiple priorities
- Able to work both independently and collaboratively
- Proficiency; Microsoft 365 (Word, Excel, Outlook, PowerPoint);Google an asset
Job Type: Full-time Permanent – One-year trial period with potential to continue
Schedule: Monday to Friday, 32-40 hours/week
Compensation: $48,000-$58,000 annually.
Working Conditions: The hours of work are Monday through Friday during regular business hours; however, some flexibility of hours will be required for evening and/or early morning events and meetings.
Beyond the Paycheck (Benefits & Perks)
At Shoreline Medical, we offer:
- Extended health, dental, vision, life & disability benefits
- Health Spending Account
- Paid vacation & illness/personal time
- Professional development support
- Referral program & years-of-service incentives
- Health and wellness perks
We ask if you have interest in this position at Shoreline Medical to please submit your cover letter and resume to hr@shorelinemedical.ca by November 17th, 2025
We appreciate all applicants, but only short-listed candidates will be contacted.
