Full-time positions – Available Immediately
Mon to Fri | Salaried Position | Benefits
Role Summary:
Reporting to the Executive Director, the Administrative Assistant supports the daily operations and services providing logistical support for the Leadership Team, committees, events, maintaining databases, and conducting general office duties.
Primary Duties & Responsibilities
Administrative Assistant
- Provides scheduling and logistic support for meetings, takes minutes, distributes meeting materials, and follows up on action items as necessary.
- Provides administrative support to the leadership team and special projects as required.
- Assists in the coordination of team events by organizing venues, catering, event materials, and registration.
- Supports financial administration by processing invoices, accounts payable, contracts, banking, and related documents for approval, payment, and filing.
- Orders office supplies and liaises with vendors as necessary.
- Perform general office duties as required.
Required Qualifications
- University degree, or high-school graduation and related post-secondary education, and one year administration or research experience, preferably in a healthcare or non-profit setting.
- Efficient interpersonal and relationship building skills with proven diplomacy and customer service orientation.
- Efficient verbal, written and organizational skills, and attention to detail.
- Proven experience with meeting scheduling and logistics, preparing and distributing materials, and taking accurate minutes.
- Experience with efficient office organization, including establishing and maintaining electronic and paper files.
- Able to perform multiple tasks, balance priorities and meet deadlines without close supervision.
- Able to work independently and as a member of the team.
- High proficiency in MS 365 (Word, Excel, Outlook, Power Point, Google products).
Job Type: Full-time permanent
Schedule: Monday to Friday
Compensation: $48,000-$58,000 annually.
Working Conditions: The hours of work are Monday through Friday during regular business hours; however, some flexibility of hours will be required for evening and/or early morning events and meetings.
Beyond the Paycheck (Benefits & Perks)
At Shoreline Medical, we offer:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care
- Health spending account
- Accrued paid vacation
- Illness/personal paid time off
- Staff development learning and training
- Referral program incentive
- Years of service retention bonuses
- Health and Wellness perks
Qualified applicants, please email your resume and cover letter to hr@shorelinemedical.ca
We appreciate all applicants, but only short-listed candidates will be contacted.